Parish Council Minutes 24th January 2005

PRESENT

Mr. E. Barnett - Chairman Mr. J. Haywood-Smith - Vice Chairman Mr. J. Carter-Jonas Mr. K. Wilcox Mrs. E. Lynch Mrs. S. Johnson Mrs. V.A. Hinton - Acting Clerk

IN ATTENDANCE

Mr. I. Jowers - District Councillor

APOLOGIES FOR ABSENCE Dr. S. Williams Mrs. J. Thurkettle Mr. S. Hudson - County Councillor

At the commencement of the Meeting the Chairman welcomed everyone and thanked them for attending. He then introduced Vivien Hinton who had agreed to be the Acting Parish Clerk until a permanent replacement had been found for Gerald Stiles.

1. To approve the Minutes from the Meeting held on 1st. December, 2004 The Minutes of the Meeting held on 1st. December, 2004 were approved as a true and accurate record of the discussion at that meeting. Mr. J. Carter-Jonas proposed and Mrs. S. Johnson seconded the proposal. The Minutes were then signed by the Chairman.

2. To receive Councillors Declarations of Interest in any item on this Agenda Mr. Barnett stated that he felt it necessary for him to declare an interest in any discussions relating to the village hall because he may have a conflict of interest and felt that he should not take part. Mr. J. Haywood-Smith said that he would be happy for the Chairman to remain during any discussions.

2004/2005-26 3. Matters arising from the Minutes (i) Village Playing Field A joint meeting had been held on 10th January, 2005 with Lt. Bealings Parish Council and representatives of the Village Hall Committee. After discussion, it was agreed that a questionnaire would be circulated to all residents of Gt. Bealings during the first week of February asking them to complete and return their questionnaires to Sally Johnson at the Post Office within seven days. The Chairman then proceeded to read out the questionnaire. All Councillors agreed to take part in the delivery and Sally Johnson would allocate specific roads to each Councillor. SCDC would be producing the questionnaire which, once printed, would be kept at the Post Office from where Councillors would collect their allocation.

(ii) Website Julian Haywood-Smith confirmed that the Website was up and running – www.greatbealings.co.uk. It was agreed that a notice should be put in the Benefice Newsletter asking people if they had any items for inclusion. A village photograph competition is planned.

4. Finance The Chairman confirmed that he had received a cheque for £1,500 being the remainder of the Locality money from SCC. This cheque had been banked. Before he died, Gerald Stiles had informed the Chairman that he had received a refund of VAT amounting to £133.00 from HM Customs & Excise.

It was agreed that the Accounts must be externally audited.

Hedgerow money – can we plant hedges with the money?

5. Any Other Business including correspondence (i) Interactive Training – SALC A letter had been received from John Ager, Clerk to Grundisburgh & Culpho Parish Council dated 19th January, 2005 enquiring whether Gt. Bealings’ Councillors would be interested in attending an Interactive Training Session with Mary Mitson-Woods of SALC. After discussion, it was decided that everyone was far too busy to attend.

(ii) Emergency Planning Seminar No Councillors would be able to attend.

(iii) Suffolk Coastal Area Committee Meeting The next Suffolk Coastal Area Committee Meeting is to be held on Monday 7th March 2005. The Chairman usually attends but will be unable to on this occasion. Sally Johnson and, possibly, Emily Lynch agreed to attend.

(iii) East of England Plan The Chairman would attend the consultation meeting to be held on Monday 7th February, 2005 at Saxmundham.

2004/005-27

(iv) Roads The Chairman would speak to Mr. G. Pearse, SCC concerning the gates at the eastern end of the Village, near the junction with Rosery Lane.

(v) Village Fete After discussion, it was decided to put this item on the Agenda for the March Parish Council Meeting so that everyone could give this event some thought.

(vi) Annual Parish Meeting Everyone was asked to give some thought as to what to put on the Agenda.

The Meeting closed at 8.55 p.m.

The next Meeting would be held on Monday 21st March 2005 commencing at the later time of 8 pm.